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Privacy Policy

Last updated: 7 May 2026

Fashion Models Collective (“FMC”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and share personal data when you visit https://fashionmodelscollective.co.uk, apply to join FMC, register as a member, participate in the FMC community, attend or take part in FMC events, or interact with us as a model, sponsor, promoter, affiliate, venue, brand, partner or other collaborator.

Please read this Privacy Policy carefully before submitting any personal information to us.

1. Who we are

Fashion Models Collective is a curated fashion, culture and access network connecting approved models, sponsors, venues, affiliates, promoters and selected partners.

For data protection purposes, the data controller is:

Fashion Models Collective
Trading as: Fashion Models Collective / FMC
Email: rsvp@fashionmodelscollective.com
Website: https://fashionmodelscollective.co.uk

To be completed before publication:
Registered company name: [insert legal entity name]
Company number: [insert company number]
Registered address: [insert registered address]
Data protection contact: [insert privacy email if different]

2. Personal data we collect

We may collect and process the following categories of personal data, depending on how you interact with us.

Information you provide directly

This may include:

  • name;
  • email address;
  • phone number;
  • username and login details;
  • date of birth;
  • country or location;
  • social media handles, including Instagram or TikTok;
  • application answers;
  • profile content;
  • portfolio materials, images, videos or links;
  • company name and business contact details;
  • company address and main contacts;
  • role, branch, sector or business category;
  • sponsor, affiliate, promoter or partner information;
  • event preferences, availability or participation details;
  • communications you send to us.

Information collected through membership or community use

If you register for, log in to or use the FMC member community, we may process:

  • account registration details;
  • login and authentication data;
  • membership status;
  • profile information;
  • posts, comments, messages or community interactions;
  • participation in invitations, offers, activations or events.

Information collected through events and collaborations

Where you attend, participate in or are invited to FMC experiences, activations or events, we may process:

  • attendance records;
  • guest list details;
  • invitation status;
  • access or offer usage;
  • collaboration history;
  • content created at or around FMC events;
  • sponsor, venue or partner matching information.

Technical information

When you use our website, we may collect:

  • IP address;
  • browser type and version;
  • device information;
  • operating system;
  • referral source;
  • pages visited;
  • date and time of access;
  • cookie and analytics information.

3. Special category data

Some information may be more sensitive under data protection law.

We do not intend to collect special category data unless it is necessary for a clear FMC purpose and we have an appropriate lawful basis and additional condition for processing.

Depending on the application or collaboration context, sensitive data may include:

  • information that could reveal health, accessibility or dietary needs;
  • information relating to a person’s sex life or sexual orientation, if voluntarily disclosed;
  • biometric data, but only if images or technical data are processed for the purpose of uniquely identifying a person.

General photographs, portfolio images or event content are not treated as biometric data unless they are processed through specific technical means for identification.

Where we rely on consent for sensitive data, you may withdraw that consent at any time by contacting us.

4. How we use your personal data

We use personal data for the following purposes:

Applications and membership

  • to receive and review applications;
  • to assess suitability for FMC membership or collaboration;
  • to verify age, identity, profile or eligibility where necessary;
  • to approve, reject or manage applications;
  • to create and manage member accounts;
  • to provide access to member-only areas.

Matching and collaboration

  • to match models, sponsors, venues, affiliates, promoters and partners;
  • to coordinate cultural placements, activations, events or collaborations;
  • to share relevant profile or business information with vetted FMC partners;
  • to manage invitations, access, offers and sponsor opportunities.

Community and services

  • to operate the FMC community;
  • to manage posts, engagement and member interactions;
  • to communicate service updates;
  • to provide support;
  • to maintain a safe, selective and respectful member environment.

Events, content and promotion

  • to manage attendance at events or activations;
  • to coordinate guest lists and access;
  • to document FMC experiences;
  • to use approved content for FMC, sponsor, partner or promotional purposes;
  • to manage media, press or brand enquiries.

Business operations and legal compliance

  • to maintain records;
  • to enforce our Terms of Service or community rules;
  • to prevent fraud, misuse or unauthorised access;
  • to comply with legal, regulatory, tax or accounting obligations;
  • to protect our rights, property, users, partners and community.

Marketing and communications

  • to send updates, invitations, offers or opportunities;
  • to provide sponsor, affiliate or partner communications;
  • to send newsletters or announcements where permitted;
  • to measure engagement with our communications.

You can unsubscribe from marketing emails at any time using the unsubscribe link in the email or by contacting us.

5. Lawful bases for processing

We rely on different lawful bases depending on the purpose of processing.

Consent

We may rely on consent when:

  • you submit an application form;
  • you agree to receive optional marketing;
  • you give permission for certain profile content to be shared;
  • you agree to the use of certain content, images or materials;
  • you provide sensitive personal data that requires explicit consent.

You may withdraw consent at any time.

Contract or pre-contractual steps

We may process personal data where necessary to:

  • review an application you have submitted;
  • create or manage your membership;
  • provide FMC services;
  • manage sponsor, affiliate, promoter or partner arrangements;
  • perform obligations under a collaboration, membership or service agreement.

Legitimate interests

We may process personal data where necessary for our legitimate interests, provided those interests are not overridden by your rights and freedoms.

Our legitimate interests may include:

  • operating a selective membership network;
  • reviewing applications and maintaining community standards;
  • matching members with suitable partners;
  • preventing misuse, fraud or unauthorised access;
  • improving the website and member experience;
  • managing relationships with brands, venues, sponsors and partners;
  • promoting FMC’s work, where lawful and appropriate.

Legal obligation

We may process personal data to comply with legal obligations, including tax, accounting, regulatory, corporate or law enforcement requirements.

6. Who we share personal data with

We may share personal data with:

  • vetted FMC sponsors, venues, affiliates, promoters, brands and partners where relevant to matching, events, offers or collaborations;
  • service providers who help us operate our website, hosting, forms, CRM, email, analytics, security or community platform;
  • professional advisers, including lawyers, accountants and insurers;
  • payment, event or booking providers where relevant;
  • public authorities, regulators or law enforcement where required by law;
  • potential buyers, investors or successors if FMC is involved in a business sale, restructuring or investment process.

We only share personal data where necessary and appropriate for the relevant purpose.

Where service providers process personal data on our behalf, they must process it only under our instructions and keep it secure.

7. International transfers

Some of our service providers, partners or technology systems may process personal data outside the United Kingdom.

Where we transfer personal data internationally, we will take steps designed to ensure that appropriate safeguards are in place, such as:

  • adequacy regulations;
  • standard contractual clauses;
  • the UK International Data Transfer Agreement or Addendum;
  • other lawful transfer mechanisms.

8. How long we keep personal data

We keep personal data only for as long as necessary for the purposes described in this Privacy Policy.

As a guide:

  • unsuccessful application data may be kept for up to 24 months, unless you ask us to delete it earlier or we need to retain it for legal reasons;
  • approved member data may be kept for the duration of membership and for a reasonable period afterwards;
  • event, collaboration and partner records may be kept for up to 6 years where needed for business, legal, tax or accounting purposes;
  • marketing data is kept until you unsubscribe or object;
  • technical logs and analytics data are kept for a limited period appropriate to security and analytics purposes.

We may retain certain information for longer if required by law or necessary to establish, exercise or defend legal claims.

9. Cookies and similar technologies

Our website may use cookies and similar technologies to:

  • operate the website;
  • enable login and member access;
  • remember preferences;
  • improve performance;
  • understand how visitors use the site;
  • support security and fraud prevention;
  • assist with marketing or analytics, where permitted.

You can control cookies through your browser settings. Some cookies are necessary for the website to work properly and cannot be disabled through our systems.

To be completed before publication: add a cookie table listing each cookie, provider, purpose, duration and whether it is essential, analytics or marketing.

10. Marketing communications

We may contact you with FMC updates, invitations, opportunities, offers, sponsor activations, member news or partner communications.

We will only send marketing where permitted by law. You can opt out at any time by:

Even if you opt out of marketing, we may still send you important service, membership, legal or account-related messages.

11. Automated decision-making

We do not make decisions about you based solely on automated processing that produce legal or similarly significant effects.

Applications may be reviewed using internal criteria, but final decisions are not intended to be made solely by automated means.

If this changes, we will update this Privacy Policy and provide the information required by law.

12. Security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

These measures may include:

  • access controls;
  • password protection;
  • secure hosting;
  • limited access to personal data;
  • internal review processes;
  • data minimisation;
  • staff or contractor confidentiality obligations.

However, no website, platform or online transmission is completely secure. You should take care when sharing information online and keep your login details confidential.

13. Your rights

Under UK data protection law, you may have the right to:

  • access your personal data;
  • correct inaccurate or incomplete personal data;
  • request deletion of your personal data;
  • restrict how we process your personal data;
  • object to certain processing, including direct marketing;
  • request transfer of your personal data;
  • withdraw consent where processing is based on consent;
  • complain to the UK Information Commissioner’s Office.

To exercise your rights, contact us at:

rsvp@fashionmodelscollective.com

We may need to verify your identity before responding.

14. Complaints

If you have concerns about how we use your personal data, please contact us first so we can try to resolve the issue.

You also have the right to complain to the UK Information Commissioner’s Office:

Information Commissioner’s Office
Website: https://ico.org.uk
Telephone: 0303 123 1113

15. Third-party links

Our website, community or communications may contain links to third-party websites, platforms, venues, sponsors, affiliates or partners.

We are not responsible for the privacy practices, content or security of third-party websites or platforms. You should read their privacy policies before providing personal data to them.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will be posted on this page with the updated date. Where changes are significant, we may notify members or users by email or through the website.

17. Contact us

For privacy questions, requests or concerns, contact:

Fashion Models Collective
Email: rsvp@fashionmodelscollective.com
Website: https://fashionmodelscollective.co.uk

Before publishing, fill these items

Replace or confirm:

1. Legal entity details
Company name, company number and registered address.

2. Privacy contact
Use a dedicated email such as privacy@fashionmodelscollective.co.uk if available.

3. Cookie table
Check the live site for analytics, login, WordPress, membership, form, CRM or tracking cookies.

4. Processors
List actual tools used, such as hosting provider, WordPress plugins, form tools, email marketing, CRM, analytics, payment provider or community platform.

5. Retention periods
Confirm whether the suggested 24-month application retention and 6-year business record retention match FMC’s operations.

6. Content rights
Align this Privacy Policy with Terms of Service, model release wording, sponsor terms and community rules.